Reviewing and assessing existing data sources
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Overview
Legacy Data Migration
Legacy data migration focuses on moving existing information from paper-based systems, spreadsheets, or outdated digital platforms into structured, usable digital environments.
At AZITS, legacy data migration is approached carefully to ensure information remains accurate, accessible, and meaningful after migration—not just transferred from one place to another.
What Legacy Data Migration Addresses
Preserve historical and institutional information
Reduce duplication and data loss
Improve access to records
Prepare data for use in modern digital systems
Support compliance, reporting, and continuity
How it Works
What the Migration Process Involves
Legacy data migration involves understanding existing data – its format (which may include difficult-to-manage paper records, archived files, spreadsheets, or ageing databases), how it is currently used, and where it needs to live. It's far more than just copying files or importing tables; it requires a comprehensive analysis of the data landscape.
Cleaning, validating, and standardising data
Structuring data to fit new systems
Migrating data into target platforms
Verifying accuracy and completeness after migration
Data Types
Types of Data We Migrate
01
Paper records converted into structured digital formats
02
Spreadsheet-based records and registers
03
Data from legacy databases or custom systems
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Archived digital files requiring reorganisation
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Records moving into document management or workflow systems
How it Fits
How Migration Fits Into Digitization
Legacy data migration often serves as the starting point for broader digitization initiatives. Migrated data can support e-Document Management, forms and records modernisation, workflow automation, and digital preservation and archiving.
Practical Considerations
Data quality varies and may require preparation
Not all data needs to be migrated in full
Phased migration can reduce operational risk
Verification and validation are critical steps
When to Consider
When Legacy Data Migration Is the Right Step
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Data exists in multiple unconnected formats
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Historical records need to be preserved digitally
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New digital systems are being introduced
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Existing data structures no longer meet operational needs
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Manual handling of data is becoming unsustainable
Moving Forward
Legacy data migration works best when planned alongside the systems that will use the data. AZITS can help assess your current data landscape, identify priorities, and design a migration approach that supports both immediate needs and long-term digitization goals.
